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Open Collection of Student Writing (OCSW)

Service Project Proposal

Sender Name



Addressee Name

Addressee Title



Dear [Ms. X],

I am writing in regard to your request to have a Google template created to keep a log of volunteer hours and other pertinent information as agreed to on September 5, 2018.

This report details my vision on how we can work together to show the ways in which this program has helped youth, families, and the community as a whole. It details what steps will be taken and by what dates. I have experience using Google Docs with my current employer, eBay. For example, I have taken down meeting notes, then uploaded them to a Google Doc so I could share it with everyone on my team. I am also a student at Salt Lake Community college, and am currently enrolled in a Technical writing course. My previous experience combined with what I’m learning in this class make me an excellent candidate for this project.

Thank you for taking the time to review my proposal. If you have any questions or concerns please don’t hesitate to reach out to me via text or email. My phone number is 555-555-5555. My email address is Upon acceptance of the attached proposal, please be sure to sign the Proposal Approval Form and return it to me so I can begin work on this project immediately and have it completed by November 30, 2018. Thank you.


Electronic Signature


Proposal for The Village Project Mentor Program: Program Tracker Proposal Approval Form


Proposal for The Village Project

Program Tracker

Last Name, First Name


The Program

The mission statement of The Village Project Mentor Program is that it “helps court-involved youth become contributing members of their community through one-on-one relationships with positive adult role models”. Court-involved youth are at risk of continued legal issues as adults. They are also at an increased risk of dropping out of school. Having positive role models can make a huge difference in the outcomes for these youth, and for the community at large.

The Obstacle

The Village Project Mentor Program is running low on funding. In order to get the support they need to continue running, they need to be able to show that the program is accomplishing its goal of helping court-involved youth become contributing members of society. Currently there is no way for [Ms. X] and the mentors to track any improvements made by the court-involved youth, so the program has no way to justify its efforts.

The Solution

To resolve this concern I will create an easy to use template in Google Drive that the mentors and [Ms. X] can access and update easily. It will also make it easier to compile data. This template will include information such as changes in grades and the amount of time each mentor spent with each youth. This will help give a clearer picture as to how The Village Project Mentor Program is impacting involved youth and their communities.

I am currently enrolled as a student at Salt Lake Community College and am taking a course in technical writing. I have also used Google Drive in my current role at work, as well as in previous positions. One example of this is when I used Google Drive to track the progress my trainees in a new hire class were making. With my experience and the knowledge I’m obtaining in class I am qualified to take ownership of this project.

The Game Plan

To accomplish this goal I will communicate with [Ms. X] on a biweekly basis to show the progress that’s been made, where I’m thinking of going with the project, and to receive feedback and / or suggestions. This will commence on October 5, 2018, and the project will be completed no later than November 30, 2018. This project will not require a budget, and will be a net savings of $375 when calculating labor at $25 per hour for 15 hours. I have included a calendar with details in the page below.


[Monthly calendar with deadlines was included]

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Salt Lake Community College

4600 South Redwood Road Salt Lake City, UT 84123
Student Services hours: M - F : 7am -7pm
Enrollment Info: 801-957-4073 |